CHILD PROTECTION POLICIES,
PROCEDURES AND FORMS

1. CHILD PROTECTION POLICY
Policy Statement
Policy Aims
Principles
Types of abuse
When to be concerned about a young person
Responsibilities and Communication
Contacts

2. CHILD PROTECTION PROCEDURES
1.Recruitment and Training
2.Complaints, Concerns and Allegations
3.Emergencies and Incidents
4.Supervision
5.Good Practice Guidelines
Behaviour of Adults and Children
Physical Contact
Transport
Photography/Videoing

3. FORMS
Reference Form
Player Profile Form
Code of Conduct for Coaches, Staff and Volunteers
Code of Conduct for Young People
Guidance for Parents
Permission Form for the Use of Photographic Images
Concern/Allegation Recording Form

NORTHCLIFFE GOLF CLUB, SHIPLEY
CHILD PROTECTION POLICY

Northcliffe Golf Club (NGC) has considered its responsibilities to the children participating
in golf at our premises and within our club very carefully, and therefore has
produced the following child protection policy and accompanying procedures, in order
to set out the standards we wish to uphold, in running activities for children and
in safeguarding the welfare of young people in our care.
NGC affiliates to the English Golf Union and the English Womens’ Golf Association
and our professional coaching staff are all members of the Professional
Golfers’ Association, therefore the club recognises the policies of these governing
bodies, as set out in the “Children in Golf Resource Pack”.

POLICY STATEMENT
Northcliffe Golf Club acknowledges its duty of care to safeguard the welfare of all children, (defined as those under 18), involved in golf within the club. All children have a right to protection, and have their particular needs taken into account. NGC will therefore endeavour to ensure the safety and protection of all children involved with the club, through the Child Protection guidelines adopted by the Management Committee of the club. It is the responsibility, of all adults within the club, to assist the Management Committee in achieving this aim.

POLICY AIMS
To provide children with appropriate safety and protection, whilst in the care of NGC, and also enjoy their experience of the sport.
To reassure parents, that their children will receive the best care possible, whilst participating in activities with NGC. To provide support to staff and volunteers, to make informed and confident responses to specific child protection issues and to fulfil their role effectively.

PRINCIPLES
The welfare of children is paramount. All children, whatever their age, culture, disability, gender, language, ethnic origin and religious beliefs have the right to protection from abuse. All suspicions and allegations of abuse and poor practice will be taken seriously
and responded to swiftly and appropriately. All staff and volunteers working in sport have a responsibility to report concerns
to the Lead Child Protection Officer. Adults- staff, volunteers, coaches, referees and members will be supported to understand
their role and responsibility, with regard to the duty of care and protection of children and young people. Individuals will receive support, through education and training, to be aware of and understand best practice and how to mange any welfare, or child
protection issues that may come to light. NGC will work in partnership with parents, to review and implement child protection
and welfare procedures. NGC policy and procedures are based on the above principles and UK and international legislation and government guidance and take the following into consideration:
The Children Act 1989
The Protection of Children Act 1999
The Police Act 1997
The Criminal and Court Services Act 2000
The Human Rights Act 1998
The UN Convention on the Rights of the Child
The Data Protection Act 1994 & 1998
Working Together to Safeguard Children 1999
Caring for the young and vulnerable – Home Office Guidance for preventing the abuse of trust 1999
“What to do if you are worried a child is being abused”

TYPES OF ABUSE
Somebody may abuse, or neglect a young person, by inflicting harm, or by failing to act to prevent harm. Young people may be abused in a family, or in an institutional, or community setting, by those known to them or, more rarely, by a stranger.

Neglect – where adults fail to meet a young person’s basic physical and/or psychological needs, likely to result in the serious impairment of the young person’s health, or development, (e.g. failure to provide adequate food, shelter and clothing, failing to protect a young person from physical harm or danger, or the failure to ensure access to appropriate medical care or treatment). It may also include refusal to give young people, love, affection and attention.

Physical Abuse – where someone physically hurts, or injures a young person by hitting, shaking, throwing, poisoning, burning , biting or scalding, suffocating,drowning or otherwise causing physical harm, to a young person.

Sexual Abuse – where girls and boys are abused, by adults, or other young people, (both male and female), who use young people, to meet their own sexual needs. This could include full sexual intercourse, masturbation, oral sex, anal intercourse and fondling. Showing young people pornographic material, (books, videos, pictures), is also a form of sexual abuse.

Emotional Abuse – is the persistent emotional ill treatment of a young person such as to cause severe and persistent adverse effects on the young person’s emotional development.inadequate, or valued only insofar as they meet the needs of another person. It may feature age, or developmentally inappropriate expectations being imposed on young people. It may involve causing young people to feel frightened, or in danger by being constantly shouted at, threatened, or taunted which may make the young person very nervous and withdrawn. Some level of emotional abuse is involved in all types of ill treatment of young people.
Bullying - can be psychological, verbal, or physical in nature. It involves an imbalance of power, in which the powerful attack the powerless, and occurs over time, rather than being a single act. Both adults and children can bully others.
Examples of bullying behaviour can include:
A parent who pushes too hard.
A coach who adopts a win-at-all-costs philosophy.
An official who places unfair pressure on a person.
Being called names, or being verbally abused.
Being deliberately embarrassed and humiliated in front of others.
Being made to feel different, or like an outsider.
Being lied about.
Being physically assaulted, or threatened with violence.
Being ignored.

WHEN TO BE CONCERNED ABOUT A YOUNG PERSON
It can be difficult to recognise when a child is being abused, but there are some signs that often occur in clusters. These include:
Unexplained or suspicious injuries, such as bruising, cuts, or burns, particularly if situated on a part of the body not normally prone to such injuries. An injury for which the explanation seems inconsistent.
The young person describes what appears to be an abusive act, involving him/her. Someone else expresses concern about the welfare of a young person.
Unexplained changes in behaviour, (e.g. becoming very quiet, withdrawn or displaying sudden outbursts of temper).
Inappropriate sexual awareness.
Engaging in sexually explicit behaviour.
Distrust of adults, particularly those with whom a close relationship would normally be expected.
Difficulty in making friends.
Being prevented from socialising with other young people.
Displaying variations in eating patterns, including overeating, or loss of appetite.
Loss of weight for no apparent reason.
The young person becoming increasingly dirty, or unkempt.The NGC Child Protection Policy will be available to all members, parents, staff, volunteers and participants.
The Policy will be reviewed every three years, by the Management Committee and amended as appropriate. Guidance from golf’s governing bodies will be sought, as part of the review process.
The Management Committee has responsibility for ensuring that the policy and procedures are implemented, including taking any appropriate disciplinary action necessary.
The Club Welfare Officer has responsibility for responding to any allegations, concerns, or child protection incidents, passing information to the appropriate National Governing Body Lead Child Protection Officer and informing the appropriate club staff.
Parents have a responsibility to work together with the club, in implementing procedures and providing their children with the necessary information to safeguard themselves.

CONTACTS
NGC Office Tel. 01274 596731
NGC Child Welfare Officer Tel 01274 565576
NGC Junior Organiser Tel. 01274 418146

NORTHCLIFFE GOLF CLUB
CHILD PROTECTION PROCEDURES

1.RECRUITMENT AND TRAINING
NGC will endeavour to ensure that all volunteers and staff working with children are suitable to do so, and that they have all the information they require to perform their job effectively and appropriately. All new and current volunteers and staff, who are in a position of responsibility with regard to children, particularly those who will supervise children, must provide the following:
A current enhanced Criminal Records Bureau (CRB) check.
References from at least two people. Basic personal details and information of their previous experience with children.
The Secretary and Welfare Officer hold copies of the necessary forms and contact information for the Criminal Records Bureau.
All staff and volunteers will be offered access to appropriate child protection training.
The sportscoach UK “Good Practice and Child Protection” workshop is recognised by the Children in Golf Strategy Group, as the most appropriate training for coaching staff and volunteers within golf clubs. NGC recommends this workshop and will ensure that all volunteers and staff, who have significant contact with children, attend. All staff and volunteers involved with children will be asked to read and become familiar with the club child protection policy and procedures.

2.COMPLAINTS, CONCERNS AND ALLEGATIONS
2.1 If a member, parent, member of staff or volunteer has a concern about the welfare of a child, or the conduct of an adult, (whether they are a parent, coach, member of NGC, or otherwise), these concerns should be brought to the attention of the Club Welfare Officer (CWO), even if the person concerned does not consider the concern to require immediate attention. The person reporting the concern is not required to decide whether abuse has occurred, but simply has a duty to pass information to the Club Welfare Officer. Please refer to the Flowcharts 1&2 for the referrals process.

The Club Welfare Officer is: Matthew Lynch Tel. 01274 565576
The EGU Case Management Officer is: Richard Brown Tel. 01653 697578
The EWGA Lead Child Protection Officer is: Kirstie Jennings
Tel. 07949 111924

2.2 All concerns should be treated in confidence. Details should only be shared with those who can help with the management of the concern. The number of club personnel involved will be kept to a minimum.
2.3 The CWO will report concerns to the EGU/EWGA Lead Child Protection Officer and will seek advice on further action. The EGU/EWGA reporting process will be followed in the handling and referral of concerns and allegations.
2.4 Concerns will be recorded on the concern/allegation recording form, sent to the EGU/EWGU Lead CPO and retained confidentially within the club.
2.5 NGC will work with the national governing body and other external agencies to take appropriate action in the case of abuse, or serious poor practice. The EGU, EWGA and PGA disciplinary procedures apply and will be followed where possible by NGC.
2.6 In the event of a child making a disclosure, the following guidance is given:- Reassure the child that they have done the right thing to share the information.- Do not make promises that cannot be kept, such as promising not to tell anyone
else.- Do not question the child, or lead them in any way to disclose more information than they are comfortably able to. This may compromise any future action.- Record what the child has said as soon as possible.- Report the information to the Club Welfare Officer in the first instance. Do not notify the parents unless you have first sought advice from the NGC Welfare Officer or the EGU/EWGA Lead Child Protection Officer.
2.7 The NSPCC Helpline is available to discuss concerns regarding poor practice and abuse, in confidence, with members of the public. No referrals are made from the calls. Those with concerns are encouraged to use this service. The Helpline number is 0808 800 5000.

CHART 1
What to do if you are worried that a child is being abused outside of the Club,
(but the concern is identified through the child’s involvement in golf).

Concern identified about a child

If the child requires urgent medical attention, call an ambulance and inform the hospital doctor that you have a child protection concern

Report your concern to the NGC Welfare Officer, who will refer the matter to Social Services/Police without delay. If they are not available, report your concern to the EGU, or EWGA Lead Child Protection Officer. Make a record of everything said by the child and /or what has been observed, with dates
and times, using the NGC Recording Form.

If the NGC Welfare Officer or the EGU or EWGA Lead Child Protection Officer is not available, refer the matter directly to Social Services/Police. Remember delay may place the child at further risk.

Complete a report form and copy it to Social Services/Police and to the EGU or EWGA Lead Child Protection Officer within 48 hours

CHART 2
What to do if you are worried about the behaviour of any member, volunteer, staff, professional, coach or official in golf or affiliated organisation.
Concerns identified
Report incident/concerns to NGC Welfare Officer
who will:
-Complete the NGC Concern Report Form.
-Report to the EGU/EWGA Lead CP Officer.
-If you have urgent concerns and neither the EGU/EWGA Lead CP Officer is available, refer immediately to Social Services/Police and
copy Concern Report Form to them within 24 hours.
If the child required immediate medical attention, call an ambulance
and inform the doctor there is a child protection concern.
EGU/EWGA Lead Child Protection Officer
Children in Golf Referral management
Group decides on ‘route’ case should take.
Alleged minor/poor practice—EGU/EWGA Lead CPO to manage.
-Complaints procedure
-Disciplinary process
-No further action If alleged child abuse—report to Social Services/Police
Possible outcomes
-No case to answer.
-Complaint resolved with agreement between parties.
-Training/mentoring agreed.
-Disciplinary sanction.
-more significant concerns emerge.

Serious poor practice, poor practice with wider implications, alleged child abuse: Possible processes:
-Child protection investigation.
-Criminal investigation/proceedings.
-Investigation under disciplinary proceedings, including possible temporary suspension of person accused.
Golf’s investigation pends outcome of Social Services/Police investigation. Possible outcomes:
-No case to answer.
-Less serious, refer to complaints procedure.
-Disciplinary hearing—sanctions.
-Civil proceedings. Appeal.

3. EMERGENCIES AND INCIDENTS
3.1 Player Profile/Medical Consent Forms will be obtained and retained by NGC for all children who are members, or attending coaching at the Club. These forms will be available at all times and reviewed each year. They will be treated in confidence and only shared with those who require the information they contain to perform their role effectively.
3.2 In the event of a child requiring medical attention:
-The parents will be contacted immediately.
-In the case of failure to contact parents, the alternative emergency contacts will be used.
-The Consent Form will be consulted, to establish whether parents have given their consent for a Club representative to act in loco parent is.
-An adult Club representative will accompany the child, to seek medical attention, if appropriate.
3.3 A record of the action taken will be made and retained by NGC.
3.4. Where a parent is late in collecting their child from the Club, the following procedure will apply:
1. Attempt to contact the parent/carer using the contact details on the Player Profile Form.
2. Attempt to contact the 1st. Then the 2nd. Emergency contact nominated on the Player Profile Form.
3. Wait with the young person(s) at the Club, wherever possible, using other staff, volunteers or parents.
4. If no one is reachable, contact the Club Welfare Officer or the Hon. Secretary for advice.
5. The local police will be contacted to enquire about the best course of action.
Staff, members, PGA Professionals and volunteers should avoid:
1. Taking the child home, or to another location.
2. Asking the child to wait in a vehicle, or the Club, with them alone.
3. Sending the child home, with another person, without permission.
3.4 Remind parents/carers of the policy relating to late collection, within the good practice guidance for parents/carers.

4. SUPERVISION
4.1 During coaching sessions, NGC will endeavour to ensure that there is a least one Club representative present, for every 10 children.
4.2 Parents will be encouraged to attend all events, where their children are present.
4.3 If there are young children (under 12 years of age) attending coaching, or playing, they will be supervised at all times, including in the Club changing rooms.
4.4 Parents should be aware, that if children are left on the Club premises unsupervised, other than to attend Club coaching sessions, competitions, or other Club organised events, the Club cannot accept supervisory responsibility.
4.5 Special arrangements will be made for trips away from NGC. Parents will receive full information about arrangements for any such trip and will be required to provide their consent for their child’s participation.

5. GOOD PRACTICE GUIDELINES
5.1 Behaviour of adults and Children
5.11 Adults who work with children are placed in a position of trust in relation to children, therefore it is important they behave appropriately and provide a strong positive role model for children, to protect both the children and those working with children, from
false allegation of poor practice.
5.12 NGC requires that all staff and volunteers working with children adhere to the standards set out in the Code of Conduct. Similarly, children are expected to follow their own Code of Conduct, to ensure the enjoyment of all participants and assist the
Club in ensuring their welfare is safeguarded.
5.13 Parents should also work together with the Club, to ensure that the safety of all children is safeguarded. Guidance for parents is provided, to assist them in identifying the responsibilities of the Club in relation to the child and how they can best assist the Club.
5.2 Physical Contact
5.21 Physical contact with children, by coaches or volunteers, should always be intended to meet the needs of the child and the sport, not the adult. That is, to develop golf technique, to protect the child from injury, to provide first aid, or treat an injury. It should always take place in an open environment and should not, as a general principle, be made gratuitously or unnecessarily.
5.3 Transport
5.31 NGC believes it is primarily the responsibility of parents/carers to transport their child/ children to and from the Club. It is not the responsibility of NGC staff, members, coaches, or volunteers, to transport children and young people to and from the Club, for activities, tournaments or matches.
5.32 If members wish to provide transport for juniors, they do so at their own risk and are not acting on behalf of NGC. They should receive permission from parents/carers for young people, prior to the journey and any such journeys are made as a purely personal
arrangement and not with the sanction of NGC.
5.33 NGC may make arrangements for transport in exceptional cases, such as team events. Where this is the case, the written permission of the parents/carers of the relevant children will be sought. The drivers used will be checked, for their suitability to
supervise the children, (see Sec. 1 Recruitment & Training) and their insurance arrangements verified.
5.4 Photography/Videoing
5.41 Permission will be sought from parents, prior to the publication, or use of, any video,or photographic images of their child, for instance, in newspapers, magazines or websites, (using the Photographic Consent Form). The personal details of the child will
not be used in any promotional material.
5.42 Any press/official photographers, attending NGC events, will be required to seek permission of the Club before taking photographs and also permission of parents to use
the images.

NORTHCLIFFE GOLF CLUB
REFERENCE FORM (INCLUDES VOLUNTEERS)
(NAME).................................................... has expressed an interest with working
with Northcliffe Golf Club. The post involves substantial access to children. As an
organisation committed to the protection and welfare of children, we are anxious to know ifthere are any reasons to be concerned about this applicant being in contact with children, oryoung persons. If you are happy to complete this reference, any information will be treated with due confidentiality and in accordance with relative legislation and guidance. It will only be shared with the person conducting the assessment of a candidate’s suitability for a post, if he or she is offered the position in question. We would appreciate you being extremely candid, open and honest in your evaluation of this person.
-How long have you known this person?
-In what capacity-What attributes does this person have which would make them suited to this work?
-How would you describe their personality?
-Please rate the person on the following. Please tick one box for each question.
Poor Average Good Very Good Excellent
Responsibility
Self-motivation
Can motivate others
Energy
Trustworthiness
Reliability
Dealing with children
Commitment
This post involves substantial access to children. As an organisation committed to the protection and welfare of children, we are anxious to know if you have any reason at all to be concerned about this applicant being in contact with children and young persons.
Yes /No
If you have answered YES, we will contact you in confidence.
Name……………………………………….................................................... Organisation………………………………......................................................
Contact numbers………………………………………………………………
Signed……………………………………....................................................... Date……………………………………..........................................................

NORTHCLIFFE GOLF CLUB
PLAYER PROFILE FORM (Under 18)
The safety and welfare of children in our care is paramount, and it is therefore important that we are aware of any illness, medical condition and other relevant health details, in order that their best interests are addressed. Please complete this form, with our assurance that the information will be treated as confidential.
It is the responsibility of the junior and their parent/guardian to notify the Junior Organiser,if any of the details change at any time.

Does your child experience any conditions requiring medical treatment and/or medication ? Yes /No

If yes please give details, including medication, dose and frequency.

Does your child have any allergies? Yes /No
If yes please give details

Does your child have any specific dietary requirements? Yes /No
If yes please give details

What additional needs, if any, does your child have e.g. needs help to administer planned medication, assistance with lifting or access, regular snacks?
Please give details

Disability
The Disability Discrimination Act 1995 defines a disabled person as ‘anyone with a physical or mental impairment, which has substantial and long term adverse effects on his or her ability to carry out normal day to day activities

.
Do you consider your son/daughter to have a disability? Yes /No
If yes what is the nature of the disability?
Visual impairment Hearing impairment Physical disability
Learning disability Multiple disabilities
Does your child have any communication needs e.g. non-English speaker, hearing impairment, sign language user, dyslexia? If yes please tell us what we need to do to enable your child to communicate with us fully.

-I confirm, to the best of my knowledge, that my son/daughter does not suffer from any medical conditionother than those detailed above.
-I agree to notify Northcliffe Golf Club should the above details need to be updated/changed.
-I agree to notify Northcliffe Golf Club if my son/daughter should not be participating in anevent/activity due to illness or injury.
I, ………………………………………, being the parent/guardian of the above named child, hereby give permission for the NGC responsible person to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be
contrary to my son/daughter’s best interest, in the doctor’s medical opinion, for any delay to be incurredby seeking my personal consent.
I agree/do not agree (delete as appropriate) to the name and home telephone number of my child appearing in the Club diary.

NORTHCLIFFE GOLF CLUB
CODE OF CONDUCT FOR COACHES, STAFF AND VOLUNTEERS
All young golfers have the right to be treated with dignity and respect. The Promotion of good practice will help to reduce the possibility of abusive situations occurring and actions of adults being misinterpreted. A good and caring coach/volunteer/Club official/member of staff, will continually reflect upon their own coaching/supervisory style, philosophy and practices, to ensure the safety and well being of participants at all times.
The following are examples of good practice, which will create a safe and enjoyable environment:

-Always be publicly open when working with children and young people.
Respect the rights, dignity and worth, of every person within the context of golf.
-Treat everyone equally and do not discriminate on the grounds of age, gender, religion, sexual orientation or disability.
-Be an excellent role model.
-Display high standards of language, manner, punctuality preparation and presentation.
-Always put the welfare of each young person first, before winning, or achieving goals.
-Build a balance relationship based on mutual trust, which empowers young people to share in the decision making process.
-Ensure, if any form of manual/physical contact is required, that it is provided openly and to give genuine support, to improve skills, or to prevent, or treat, an injury.
-Do not exceed the level of your competence and qualifications.
-Have open and regular communication with the young golfers’ parents/carers.
-Ensure that activities are appropriate for the age, maturity, experience and ability of the young golfer.
-Promote the positive aspects of golf, e.g. fair play, honesty and participation
-Always work in and encourage an open environment. Void private and unobserved situations.
-Report any concerns you may have in relation to a young person. Follow the reporting procedures laid down in the NGC Procedures.
Coaches, volunteers and staff should never:
-Take children to their home or other secluded places, where they will be alone with the child

-Engage in rough, physical, or sexually provocative games
-Share a room with a child.
-Allow or engage in any form of inappropriate touching.
-Make sexually suggestive remarks to a child or young person.
-Reduce a child to tears as a form of control.
-Allow children to use inappropriate language unchallenged.
-Allow allegations made by a child to go unchallenged, unrecorded, or not acted upon.
-Depart from the Club until the safe dispersal of the young golfers has been supervised.
-Abuse their position of power or trust with children or adults.

-Resort to bullying tactics, or verbal abuse.
-Cause a participant to loose self esteem by embarrassing, humiliating, or undermining the individual.
-Spend excessive amounts of time alone with children, away from others.
-Do things of a personal nature for young people, that they can do for themselves.
-Engage in a sexual relationship with a young golfer in their care.
-Give young people alcohol when they are under the care of the Club.
I agree to follow the above code of conduct whilst involved with children/young persons within Northcliffe Golf Club:

NORTHCLIFFE GOLF CLUB
CODE OF CONDUCT FOR YOUNG PEOPLE
This code of conduct has been written to make sure that all young golfers, at Northcliffe
Golf Club, know the standards of behaviour that are expected of them, when playing golf, or attending coaching. This will help the volunteers, coaches and staff at the Club, to look after you and make sure that every young person is able to enjoy their time at the Club:
-Treat al other golfers, whether adult or junior, with te same respect and fairness you would like them to show you.
-All golfers should be able to participate in golf, without fear of ridicule, harassment or restriction. Uphold this value in all that you do.
-Demonstrate fair play, on and off the course. Respect differences in gender, disability,
culture, race, ethnicity and religious beliefs, between yourself and others.
-Challenge discrimination and prejudice.
-Look out for yourself and the welfare of others.
-Do not engage in any irresponsible, abusive, inappropriate, or illegal behaviour.
-Challenge behaviour that falls below the expected standards of the Club.
-Speak out if you are concerned about anything, your own needs, or the needs of others.
-Be organised and on time.
-Do not leave the Club following a coaching session, match, or competition, without the
knowledge and permission of the Junior Organiser, or person in charge.
-Follow the Club rules and dress codes.
-Listen to the Junior Organiser and other representatives of the Club and comply with their requests. They have your best interests and those of the whole group in mind.
-Demonstrate the highest standards of behaviour at all times.
-Advise the Junior Organiser ,or coach, of any medical conditions, which may affect your standard of play.
-You must not: Consume alcohol, or illegal and performance enhancing drugs. Smoke.
Use foul and abusive language. Engage in sexual behaviour. Gamble.
I agree to abide by the above code of conduct while in the care of, or representing
Northcliffe Golf Club:

I agree to abide by the above code of conduct while in the care of, or representing
Northcliffe Golf Club:

I understand and agree that my child must abide by the above code of conduct:
Signature of Parent/carer __________________________________________

NORTHCLIFFE GOLF CLUB GUIDANCE FOR PARENTS
Northcliffe Golf Club recognises its responsibility to safeguard the welfare of children
Participating in Club activities and therefore has a child protection policy and
comprehensive child protection procedure, to contribute towards the aim of ensuring that all children at NGC have an enjoyable and safe experience of golf. We wish to work in Partnership with parents and therefore would ask that they assist NGC by considering the following points:
-Take an interest in your child’s activity and progress and be supportive.
-Praise the effort as well as the result of your child’s participation.
-Introduce yourself to the Junior Organiser, coaches and Child Welfare Officer.
-Find out what the Club has to offer in terms of coaching and junior competitions. Become familiar with the rules of the Club, including any playing restriction for children.
-Become familiar with the NGC Child Protection Policy and Procedures. Read the Child’s Code of Conduct and discuss it with your child.
-Be punctual when dropping off and picking up your children for/from coaching and competitions. Volunteers cannot leave your child alone at the venue and must stay at the Club until the last child leaves. If you are likely to be late, please contact the Junior Organiser and discuss what to do.
-Take an interest in who your child is playing with, introduce yourself if it is an adult you do not know.
-If leaving your child at the Club, please make sure that they have some spending money, appropriate clothing, (e.g. a hat and sun protection cream and/or waterproofs), a drink to take in their bag. Dehydration occurs even if it is not that warm.
-Complete the Player Profile Form promptly and notify the Club of any amendments, so that we may care for your child as well as possible.
-Discuss any particular requirements that your Club has that may affect, the ability of your child to enjoy the sessions, or the ability of coaches and volunteers to meet their needs effectively.
-Have clear lines of communication to keep up with your child’s progress.
-Ensure that the Club has an emergency contact number for you, when you are away from the Club, a mobile number would be preferable. Leave your mobile switched on so that you can be contacted.
-Raise any concerns you have about the coaching, Club procedures, or care, that your child receives, either with the Child Welfare Officer, or the Junior Organiser, so that we may address them promptly and appropriately.
-Make sure that your child knows what time they will be collected, where they are being met and by whom.
-Check your household insurance policy to ensure that your child has adequate and appropriate cover, particularly public liability insurance.
-The transport of children to and from the Club for matches, competitions and coaching, is the responsibility of parents. The Club will only become involved in these arrangements in exceptional circumstances. Parents are welcome to contact the parents of other junior members and make private arrangements to share transport, but this does not fall within the responsibility of the Club.

NORTHCLIFFE GOLF CLUB
PERMISSION FORM FOR THE USE OF PHOTOGRAPHIC IMAGES
This form is to be signed by both the parent/carer of a child or young person under the age of 18 and the child or young person concerned. Northcliffe Golf Club recognises the need to ensure the welfare and safety of all young people in golf. As part of our commitment to ensure the safety of young people, we will not
permit photographs, video images or other images of young people, to be taken, or used, Without the consent of the parents/carers and the young person. NGC will take steps to ensure that these images are used solely for the purposes they are intended, which is the promotion and celebration of the activities of the Club. Please refer to
NGC Child Protection Procedures regarding the use of images of children.
If you become aware that these images being used inappropriately, you should inform the
Club Child Welfare Officer immediately:
Name Matthew Lynch Tel.01274565576 Mobile 07885212840. If, at any time, either the parent/carer, or the young person, wishes their image to be removed
from the NGC website, 7 days notice must be given to the Hon Secretary, after whichtime the image will be removed.
___________________________Cut here___________________________
To be completed by the parent/carer:
!,_________________________________(full name of parent/carer) consent to
Northcliffe Golf Club photographing,____________________________(name of youngperson) , under the stated rules and conditions and I confirm I have legal parental responsibility for this child and am entitled to give consent. I also confirm that there are norestrictions related to taking photographs .
Signed _____________________________________________________
Date _______________________________________________________
Tel. No. ____________________________________________________
To be completed by the child/young person:
I,_________________________________(name of young person), consent to Northcliffe Golf Club photographing my involvement in golf under the stated rules and conditions.
Signed _____________________________________________________
Date ______________________________________________________

NORTHCLIFFE GOLF CLUB
CONCERN/ALLEGATION RECORDING FORM
If you suspect that a child may be being abused, whether physically, or emotionally, it is not your responsibility to take control of the situation, or to decide whether the abuse is actually taking place. However, you do have a responsibility to inform the appropriate people about your concerns, so that they may make enquiries and take any action necessary for the well being of the child.
However small your concern, you should share it with the EGC Child Protection Officer, who will take responsibility for any referrals to outside agencies that are necessary. Please ensure that confidentiality is maintained as far as possible. Only discuss your concerns on a need to know basis and do not disclose the identity of those involved, unless absolutely necessary.
PERSONAL AND CONTACT DETAILS

DETAILS OF PERSON INVOLVED IN CONCERN/ALLEGATION (the accused)

DETAILS OF THE CONCERN/ALLEGATION

Nature of concern/allegation

How did the concern/allegation come to your attention?

Observations—e.g. changes in behaviour, inappropriate actions, injuries, etc

Record of conversation—details of exactly what was said to you.

Action taken

CONTACTS MADE

SUMMARY (use additional sheets if required)

ETHNIC GROUP
Please choose the categories that best describes the child’s ethnic group from the following list and tick the appropriate box

DISABILITY
The Disability Discrimination Act 1995 defines a disabled person as anyone with a “physical or mental impairment that has a substantial and long term adverse effect upon his/her ability to carry out normal day-to-day activities.
Please choose the description that best describes the nature of the child’s disability and tick the appropriate box.

You may wish to discuss your concerns with someone outside of the organisation to gain reassurance. The NSPCC Helpline can help with this and is confidential. NSPCC HELPLINE: 0808 800 5000

ADDITIONAL INFORMATION